Service — Financial Management
A clear financial picture, every month
When you sell across multiple channels, the numbers rarely arrive in one place. This service keeps them there — consolidated, reconciled, and ready to use.
Get in touch about this serviceWhat this delivers
Your revenue, tracked properly — across every channel you use
At the end of each month, you should be able to answer a simple question: how did the business actually perform? Not a rough estimate assembled from platform dashboards, but an actual figure — revenue in, costs out, margin understood.
That's what monthly financial management delivers. It takes what's happening across your selling channels and turns it into a coherent record you can work from.
Revenue consolidated from all marketplaces
Amazon, Shopify, eBay, Etsy — wherever you sell, the figures come together in one place rather than scattered across platform reports.
Payment processors reconciled
Stripe, PayPal, and marketplace disbursements reconciled against your bank account so nothing falls through the gaps.
Multi-currency transactions handled
If you sell internationally, foreign currency transactions are converted and recorded consistently rather than left as a complication to sort out later.
Monthly report delivered consistently
A unified financial summary each month — no chasing, no incomplete data, no assembling the picture yourself from separate exports.
Where it tends to get difficult
Running figures manually across channels isn't practical past a certain point
Most sellers start by managing their own numbers. It works at first — a spreadsheet, platform exports, a rough tally at the end of the month. Then the channels multiply. The transaction volume grows. A second processor comes in. You start selling internationally.
At that point, keeping an accurate picture of revenue stops being something you can do in an hour on a Sunday evening. The data exists, but it's spread across five different dashboards, three currencies, and a payout schedule that doesn't align with your calendar month.
The result is usually a running estimate rather than actual figures — which makes it hard to answer straightforward questions about margin, tax liability, or whether a particular channel is pulling its weight. None of that is unusual, and none of it reflects badly on the business. It's simply a structure problem. The accounting needs to match the complexity of the operation.
How this service works
Accounting that reflects how your business actually operates
The E-Commerce Financial Management service is built around the way multi-channel selling actually works — not around what a standard bookkeeping package assumes. Each component addresses a specific part of the reconciliation challenge that comes with selling online.
Revenue from each selling channel is recorded separately, so you can see how each platform is performing while also having a combined total. The figures come from actual disbursement data rather than estimates.
Every payment processor has its own payout timing and fee structure. Reconciling these against your accounts ensures the numbers in your books match what actually arrived — and that any discrepancies are caught early.
The cost of goods sold is tracked alongside revenue, so your gross profit figures are based on what was actually spent to generate those sales rather than approximations.
International transactions are converted using consistent exchange rate methodology and recorded in your base currency. The handling is documented rather than left as a footnote.
What to expect
The rhythm of working together month to month
After an initial conversation to understand your channels, processors, and current records, we establish the data access needed to begin work. There's a short setup period as we get everything structured correctly.
From there, the work happens on a set monthly cycle. Platform data is pulled, transactions are reconciled, currency conversions are applied, and the inventory cost entries are recorded. You receive your report and can ask questions about anything in it.
If something changes in your setup — a new channel, a new processor, a new product category — we adjust. The goal is that your records always reflect what's actually happening in the business, without you having to chase anything down.
Initial conversation and setup
We discuss your selling channels, current records, and what access is needed. Setup takes a week or two depending on the number of channels involved.
Monthly cycle begins
Each month, data is gathered and processed on a consistent schedule. No input required from you during the monthly work unless a transaction needs clarifying.
Report delivery and review
Your monthly report arrives with the figures consolidated. You can ask about anything in it — we explain what the numbers mean, not just what they are.
Ongoing adjustments
As your business changes, we adapt. New channels and processors are incorporated into the existing structure rather than treated as exceptions.
Pricing
A fixed monthly fee for the full service
The E-Commerce Financial Management service is priced at a single monthly rate that covers all the work described. There are no per-transaction charges or add-on fees for additional channels.
This service is suited for sellers processing fifty or more transactions per month across one or more platforms. If your volume is significantly higher or your channel setup is particularly complex, we'll discuss that during our initial conversation.
Discuss this service with usMonthly investment
Included each month:
- Revenue tracking across all your selling channels
- Payment processor reconciliation
- Inventory cost accounting entries
- Multi-currency transaction recording
- Unified consolidated monthly report
- Access to ask questions about your figures
For sellers processing 50+ transactions/month
The approach
How accurate records are built and maintained
Accuracy in e-commerce accounting depends on matching data from multiple sources consistently. The methodology we use is structured around three things: source-level data (from platforms and processors, not summary exports), documented handling of exceptions (currency conversions, fee categories, refunds), and a reconciliation step each month before the report is finalised.
Transactions per month minimum
The service is built for this volume and above. Below that threshold, the overhead of a managed monthly process is usually disproportionate to the complexity involved.
Consolidated monthly report
However many platforms you sell through, your financial data arrives as a single coherent picture — not a collection of separate channel summaries.
Typical onboarding time
From initial conversation to first reconciled report. The exact timeline depends on the number of channels and the state of existing records.
Our commitment
If the work isn't right, we put it right
If there's an error in your records — something miscategorised, a transaction missing, a reconciliation that didn't balance correctly — we correct it without billing additional time. That's the baseline of what accounting work should be.
We also want the arrangement to make sense for you before you commit to it. The initial conversation is straightforward and doesn't involve any obligation. If after discussing your situation we're not the right fit for your setup, we'll say so plainly.
Errors corrected at no additional charge
Reconciliation errors, miscategorised transactions, or missing entries are fixed as part of the service. You're not billed again for the same work.
How to get started
A conversation is the starting point
The first step is telling us a little about your setup — which platforms you sell on, roughly how many transactions you process each month, and what your current accounting arrangements look like. From there, we can give you a clear picture of how this service would work for your specific situation.
Use the contact form below or email us at [email protected] with a brief description of your business.
We'll respond with specific questions or suggest a short call — whichever makes more sense given what you've shared.
If it's a good fit on both sides, we agree on the scope and begin the setup process. Your first reconciled report follows within the agreed timeframe.
Start with a straightforward conversation
If your current accounting setup isn't giving you a clear picture of how the business is performing, this service is worth discussing. There's no commitment involved in asking.
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